AI-Powered Platform for Job Post Creation and Candidate Matching
Find out how we built a versatile resource with AI and third-party integrations that helps recruiters and companies turn job post creation from hours to minutes.
Domain:Recruitment
Location:Netherlands
Timeline:May 2023 - November 2023, ongoing, with new features and improvements
Services:UX/UI design services, Frontend and Backend development,SaaS development services
Team:1 Project Manager, 1 UX/UI Designer, 1 Backend Engineer, 1 Frontend Engineer, Backend Techlead, Frontend Techlead, 1 QA Engineer
Core Technologies:React, Next.js, Ruby, Ruby on Rails, AWS, OpenAI API, Intelligence Group API, Brockmeyer API, Jobg8
Background
RecruitAgent.ai is a global SaaS-based recruitment platform that includes integrations with artificial intelligence and third-party APIs.
The primary advantage of the platform is its automation capabilities, facilitated by artificial intelligence and other integrations. The resource is designed to alleviate recruiters and teams from the manual task of writing job descriptions and posting jobs.
As the client sought to streamline and automate hiring processes, it was necessary to build an intelligent system that would relieve recruiters from time-consuming tasks. For this, the client wanted a solution that would include a virtual assistant. It should be able to generate job descriptions, create promotional materials, and manage job postings across multiple platforms.
Along with automation with a virtual assistant, the client wanted to provide strategic insights to recruiters and enhance their decision-making. A versatile dashboard was necessary as it would reflect current recruitment feasibility and candidate search scarcity, based on job market trends at the moment.
Also, the request was to make the solution scalable and user-friendly to ensure that recruiters work efficiently and make hiring decisions in fewer steps.
Project Challenges
- Create a solution that simplifies job listing creation for recruiters through a guided question-and-answer process, increases reach and exposure, and helps generate promotional materials.
- Ensure that the platform provides insights for recruiters on job search scarcity and other data, helps with an easy payment process, and provides multilingual support.
- Develop a centralized and automated job distribution system to help recruiters manage publications across various platforms from a single interface. The system should also support suggestions on optimal channels and timing.
- Build a platform with modern architecture that scales with perfect performance as demand expands.
- Integrate AI to generate tailored, role-specific, engaging texts automatically, while maintaining professionalism, consistency, and industry standards. Ensure that the texts sound humane and natural.
- Implement mechanisms for job listing distribution on niche platforms based on the job profile, location, and target audience. Also, provide recruiters with media recommendations to help them expand job listing distribution.
- Provide recruiters with real-time labor market data and candidate insights to help them make informed decisions on job ad content, location targeting, and recruitment strategy.
- Ensure that APIs and components of the solution work seamlessly and do not hinder the platform’s performance.
- Implement complex discount and pricing strategies with dynamic calculation based on list and target prices, and with different display rules depending on available values.
Value delivered
- Created a centralized and automated job distribution system. It helps recruiters manage postings across various platforms from a single interface with suggestions for optimal channels and timing.
- Engineered a future-ready platform architecture that scales effortlessly and maintains stability as user traffic expands.
- Integrated OpenAI to automatically generate high-quality, role-specific, and tailored vacancy texts. Thus, we reduced the time and effort required to create job descriptions while maintaining consistency and professionalism. Despite limitations posed by token length, we managed to create prompts that support consistent text quality.
- Optimized multi-platform job posting through integrations with Brockmeyer and Raven51 APIs. They help recruiters receive intelligent recommendations on where to post jobs, including niche platforms. The recommendations take into account the job profile, location, and target audience.
- Implemented talent intelligence reporting powered by the Intelligence Group API. The reporting allows recruiters to access real-time labor market data and candidate insights. These reports support the decisions on which content to include in the job ad, which location to target, and how to build the recruitment strategy.
- As API services are critical to the platform, we managed to align their work through technical mechanisms that ensure stable and continuous work of the platform. Thus, we avoided downtime and incorrect responses, which ensured an enjoyable user experience.
- Implemented complex discount and pricing mechanisms on the media checkout page with dynamic pricing and value display logic. For this, we chose Stripe as a payment engine that could handle all edge cases.
“The RecruitAgent.ai project is both a challenging and rewarding experience for our team. When working on the project, we’ve focused on essential integrations that deliver an excellent user experience with the platform. AI integrations not only automate tasks, but they also help recruiters faster and more efficiently reach the right candidates by targeting top job boards and functionality for job listing promotion.
To make everything in tune, our team implemented complex mechanisms, strategies, and logic. We also standardized the internal data structure to streamline how the solution’s components and APIs work. Moreover, our team ensured that OpenAI responses in the virtual assistant are user-friendly by refining prompts and adding logic to handle token length limitations. As a result, the solution is comprehensive, flexible, and scalable.”
Maksym
Tech Lead & Rails expert at Codica
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Talk to an expertSolution delivered
Comprehensive SaaS platform for creating job listings
The platform encompasses an AI-powered virtual assistant for creating job vacancies, a dashboard, and powerful integrations. All that optimizes and speeds up the job ad creation process. The platform also enables recruiters to manage the publishing process and gain insights into their vacancies to improve the hiring process.
Modern and intuitive UI/UX design
We thought through the platform’s design so that it guides users through each step of creating and publishing vacancies. Based on prototypes, we covered the key user flows: onboarding, chatbot intake, vacancy management, media advice, and checkout.The system highlights draft and active vacancies. Also, the solution’s UI clearly shows points of action for recruiters, such as editing, publishing, and generating materials. Moreover, we introduced interactive elements, like progress bars, animations, and confirmation messages. This interactivity makes recruiters’ experience even more engaging.
AI-assisted vacancy creation
Recruiters can generate high-quality job listings in just a few steps across various job fields. Thanks to an AI-powered assistant, the job ads get accuracy, clarity, and relevance. Through a guided question-and-answer process, recruiters can choose answers from versatile variants or compose answers if necessary. The assistant not only suggests options but also tailors them to your specific context and is informed by market research insights.
Options to improve the draft
The assistant provides suggestions for manual editing, adjusting the tone of voice, and translating. Recruiters can instantly translate job ads into several languages, which makes international recruitment seamless and accessible. They just click on the relevant feature under their draft, and the assistant will provide a list of multiple languages to select.In addition, users can adjust the language style of each vacancy and choose from casual, neutral, serious, and formal variants. It helps better match their brand and target audience.
Job posting optimization
Multi-channel job posting optimization is powered by Brockmeyer and Raven51 APIs. This combination of APIs offers intelligent recommendations for job distribution across mainstream and niche platforms. Thus, recruiters expand their reach and exposure.Moreover, these APIs provide dynamic media advice based on job title, region, and sector. Hence, recruiters can make decisions without marketing expertise.
Integration with the Intelligence Group API
We’ve integrated the Intelligence Group API to generate real-time talent intelligence reports. With these reports, recruiters get data-driven insights into the available talent pool. Also, they can understand where candidates are most active by region and industry.The reports also include salary benchmarks reflecting current compensation trends, enabling recruiters to discover if their offers align with or exceed market rates. Finally, these insights reflect regional job market trends, such as demand shifts, skill shortages, and hiring velocities.
Automatic document generation with white-label support
If you need branded vacancy pitch documents in PDF format, the platform automatically creates them for you. They are ideal for sharing with clients, HR professionals, hiring managers, recruiters, or investors.Moreover, the platform supports full white-label customization. So, you can apply your own branding and styles. If the recruiter wishes, they can choose their logo, color scheme, and domain. Thus, recruiters provide a professional, consistent look and feel to job ads across all user touchpoints.
Technologies
React
Next.js
Ruby
Ruby on Rails
PostgreSQL
Sidekiq
Redis
AWS
Axios
Faraday
Integrations
Stripe
Google OAuth
Google Maps
OpenAI API
Intelligence Group API
Brockmeyer API
Jobg8
“Thanks to our collaboration with the client and to all who participated in the project, we not only developed the SaaS platform, but we also handled the development processes successfully. Our team worked on the platform and its integrations to align everything into a coherent whole, enabling recruiters to provide answers and see the solution do the job.
The project required implementing multiple processes, which demanded our streamlined work and constant communication with the client. As a result, the platform is diverse in functionality, has a sleek design, and works as intended regardless of the backscene integration complexity. Now, recruiters spend minutes and reach a wider pool of opportunities in finding the right candidates.”
Arpi
Lead Project Manager at Codica
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